Private parties: terms and conditions

fresh asparagus

To check availability or book a date contact Dean Storey, the cafe manager on 01432 370415 or email manager@cafeatallsaints.co.uk. To confirm a booking we need a filled in booking form and a deposit of 25% of the estimated total cost.

Please note that final numbers and menu choices must be confirmed at least fourteen days before the booking and that you will be charged on the basis of the number of people you book for even if some of them don’t turn up. Payment will be due on the day of the party.

Minimum food charge

We have a minimum charge for evening or Sunday catering (excluding drinks and venue hire) of £750.

Minimum bar charge

However, if you only want a bar and no food or just a selection from our ‘sharing plates and nibbles’ menu, we have minimum ‘take’ on the bar of £350. If the bar takes less than £350 then we charge the difference between the amount taken and £350 as a fee for the provision of the service. If the bar takes more than £350 then there is no separate charge for the provision of a bar service.

Buffet service/waiter service

For our buffet menu we arrange and lay your tables and then the food is on a long table and you help yourselves.

For our dinner menus you can choose either counter service or table service. See 2 or 3 course dinner for options and pricing.

Starting and finishing times

The café closes at 4pm so the café space is never available before that time. We would normally be able to accept drinks/nibbles bookings from 6.30pm and dinner bookings from 7pm (to give us time to get the space ready). But please talk to us about the specifics of your event and we will do our best to accommodate you.

At the end of the evening, we can’t normally sell alcohol after 11pm; music must end no later than 11.15pm and customers must completely vacate the building by midnight. A late license may sometimes be available at an additional cost of £100 and this allows us to serve drinks until 12.00 ; music also must finish by 12.00 and all guests must have left the premises by 12.30pm.

Arrangement/furnishing of the café area

The café furniture which you see during normal café operation is the same as we use for private parties. Tables can of course be re-arranged to suit the needs of the occasion.

Wine, beer and cider

We are happy to either supply you with our wines or for you to supply your own. If you bring your own, we charge corkage at £7.50 per bottle. An excellent range of wines & champagnes is available from Tanners Wine Merchants who have a shop on St Owen St (01432 272044). Corkage for beer and cider will be charged at £1.50 per bottle or £1.50 per pint for barrels of beer. For barrels of beer you may wish to contact the excellent Wye Valley Brewery (01885 490505)

Booking

Please complete the booking form and send it to together with your deposit to:

Dean Storey
Cafe @ All Saints
High St
Hereford
HR4 9AA

01432 370415
manager@cafeatallsaints.co.uk 

The following information will be required at least 7 days before the event:

  • Final guest numbers
  • Details of any dietary requirements
  • A seating plan or numbers of people per table
    (for larger events where the use of the mezzanine dining area is required, please indicate which tables are up or downstairs – there are 17 steps up to the mezzanine area)